Understand the work around staff profiles/directory ongoing by ITS
What solution is trying to be solved
What are the timeframes
What impact this would have on WIP and Engagement work
Discussion items
Item
Who
Notes
ITS Plans
Stu and Nigel
ITS are currently looking to utilise a free Office 365 solution for centralising staff data in MS SharePoint
This is more focussed around staff directory currently than a staff profile
A personal space called 'My SharePoint' is available for each user, who can update their own profile
It is currently set up for an internal audience only but security could be set at individual attribute level
Current set up links data from Active Directory - HR data around org charts
API's should be feasible to access to data
My SharePoint is the standard UI for this, but it was noted it may not be suitable for staff profiles (needs discussion)
Stu noted that most of the data we would be looking for 'could' be stored in Active Directory (perhaps bar Research data)
Some discussion around linking with Research Master data. This would need further discussion
Timeframes - this has only been looked at in the last couple of weeks within ITS so is very much in its infancy
Would potentially replace current sources of data such as IPFX, and otherwise pull in data from various sources into one view
There was discussion around the use of an identify engine in the future (far far away) which could allow users to manage all data in one view which would push and pull as required
The current view is that data that would be pulled from AD could be updated in My SharePoint.
Next steps
All
Chrissi will provide Nigel with a copy of the attributes we are considering for the online staff profiles this week
Nigel will review and feedback by Friday what systems they belong to and the current situation in terms of accessing the data
