Sign off/approval groups
Below are the key stakeholder groups by which sign off, feedback or approval will be sought. This is in addition to the approval process within Comms and Marketing.
| Stakeholder group | WIPII Phase | Purpose | Escalation approach |
|---|---|---|---|
| SLT/Marketing Forum | All as required | Support from the university senior leadership team | Discussed at PMO and escalated via Comms and Marketing Director - Madeleine Setchell |
| Faculty Managers Group | Phase 2 - CSP and F&S | ||
| CSP Reference Group | |||
Key stakeholder groups
| Stakeholder group | Internal/external | Interest | Frequency of updates | Method | RACI (responsible, approve, consulted, informed) | Notes |
|---|---|---|---|---|---|---|
| Core web team | Internal | |||||
| Marketing team | Internal | Group marketing meetings | ||||
| Communications team | Internal | Via Madeleine and Nigel (to Maria?) | ||||
| CSP reference group | Internal | Develop of courses, subjects and programmes work | Monthly | Representatives from:
| ||
| Faculties and schools | Internal | Phase 2 faculties and school sites development | Faculty managers meeting Student services and administration working group |
| ||
| Marketing Forum (PVC's) | Internal | high level updates and senior leadership buy-in | ||||
| PMO | Internal | progress reports and issue escalation | Fortnightly | |||
| ITS | Internal | related projects | As required As required | Student services and administration working group Via regular meetings with Nigel and David | ||
| Academic office | Internal | tbc | Student services and administration working group | |||
| Student recruitment | Internal | tbc | Student services and administration working group CSP reference group |
| ||
| SAS/SSIP | Internal | related projects | As required Monthly As required | Student services and administration working group Monthly meetings with SSIP programme manager, Darryl Tracy SAS fornightly web meetings? | ||
| Research centres | Internal | |||||
| Student information sources | Internal | tbc | Student services and administration working group | Phase 5 departments in scope | ||
| Victoria international | Internal | Monthly tbc | CSP reference group Student services and administration working group |
| ||
| Web administrators | Internal | tbc As required | Town hall meetings Workshops Via Comms and Marketing roles within departments | Where not addressed by other groups | ||
| Academic staff | Internal | Where not addressed by other groups | ||||
| Administrative staff | Internal | Where not addressed by other groups | ||||
| Wider web community | Internal and external | |||||
| Web audiences | Internal and external | Testing/engagement/feedback |
Faculties and Schools
| Faculty | School | Name | Role |
|---|---|---|---|
| Law | Law | Carol Sorenson | School Manager |
| Mark Hickford | PVC | ||
| FHSS | n/a | Kristina McGuiness-King | Faculty Manager |
| Jennifer Windsor | PVC | ||
| VBS | Claire Williams | Faculty Manager | |
| Bob Buckle | PVC | ||
| Ann Thompson | |||
| Architecture and Design | Fay Julian | Faculty Manager | |
| Mike Wilson | PVC | ||
| Megan Sellars | |||
| Science | Johan Barnard | Faculty Manager | |
| Mike Wilson | PVC | ||
| Megan Sellars | |||
| Education | Noeleen Williamson | Faculty Manager | |
| Jennifer Windsor | PVC | ||
| Engineering | Suzan Hall | Faculty Manager | |
| Mike Wilson | PVC | ||
| Megan Sellars |