Sign off/approval groups
Below are the key stakeholder groups by which sign off, feedback or approval will be sought. This is in addition to the approval process within Comms and Marketing.
| Stakeholder group | WIPII Phase | Purpose | Escalation approach |
|---|---|---|---|
| SLT/Marketing Forum | All as required | Support from the university senior leadership team | Discussed at PMO and escalated via Comms and Marketing Director - Madeleine Setchell |
| Faculty Managers Group | Phase 2 - CSP and F&S | ||
| CSP Reference Group | |||
Key stakeholder groups
| Stakeholder group | Internal/external | Interest | Frequency of updates | Method | RACI (responsible, approve, consulted, informed) | Notes |
|---|---|---|---|---|---|---|
| Core web team | Internal | |||||
| Marketing team | Internal | Group marketing meetings | ||||
| Communications team | Internal | Via Madeleine and Nigel (to Maria?) | ||||
| CSP reference group | Internal | Develop of courses, subjects and programmes work | Monthly | Representatives from:
| ||
| Faculties and schools | Internal | Phase 2 faculties and school sites development | Faculty managers meeting Student services and administration working group |
| ||
| Marketing Forum (PVC's) | Internal | high level updates and senior leadership buy-in | ||||
| PMO | Internal | progress reports and issue escalation | Fortnightly | |||
| ITS | Internal | related projects | As required As required | Student services and administration working group Via regular meetings with Nigel and David | ||
| Academic office | Internal | tbc | Student services and administration working group | |||
| Student recruitment | Internal | tbc | Student services and administration working group CSP reference group |
| ||
SAS/SSIP (Vic Info) | Internal | related projects | As required Monthly As required | Student services and administration working group Monthly meetings with SSIP programme manager, Darryl Tracy SAS fornightly web meetings? | ||
| Research centres | Internal | |||||
| Student information sources | Internal | tbc | Student services and administration working group | Phase 5 departments in scope | ||
| Victoria international | Internal | Monthly tbc | CSP reference group Student services and administration working group |
| ||
| Web administrators | Internal | tbc As required | Town hall meetings Workshops Via Comms and Marketing roles within departments | Where not addressed by other groups | ||
| Academic staff | Internal | Where not addressed by other groups | ||||
| Administrative staff | Internal | Where not addressed by other groups | ||||
| Wider web community | Internal and external | |||||
| Web audiences | Internal and external | Testing/engagement/feedback |
...
Faculties and Schools
| Faculty | School | Name | Role | LawKey contacts | Role | Topic Taxonomy consultation | Topics page consultation | F&S site consultation | |||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Law | Carol Sorenson Mark Hickford | School Manager | PVC | Mark Hickford | PVC
| Law: Gordon Stewart - HOS & Deputy Dean | |||||||
| FHSS | n/a | Kristina McGuiness-King Jennifer Windsor Chris Wilson | Faculty Manager | PVC Comms |
| PVC | VBS
| Jon Cornwall, Senior Lecturer - Graduate School of Nursing, Midwifery and Heath | |||||
| VBS | Claire Williams/Adrienne McGovern-Wilson Bob Buckle Ann Thompson | Ann Thompson | Faculty Manager | ||||||||||
| Bob Buckle | PVC | ||||||||||||
PVC Comms |
| Accounting and Commercial Law – School of Accounting and Commercial Law - HOS is Prof Ian Eggleton Economics and Finance – School of Economics and Finance - HOS is Prof David Bibby Information systems – School of Info Management - HOS is Professor Benoit Aubert (he came to our workshop) Tourism Management, Management and Human Resources – School of Management – HOS is Prof John Brocklesby. Marketing and International Business – HOS is Associate Professor Dan Laufer | |||||||||||
| Architecture and Design | Fay Julian Mike Wilson Megan Sellars | Faculty Manager | Megan Sellars | PVC | Mike Wilson | PVC | Comms | Via Fay Julian
| Margaret Petty - Head of School School of Design 28/09/15 Joanna Merwood - Head of School - Architecture 29/09/15 | ||||
| Science | Johan Barnard Mike Wilson Megan Sellars | Faculty Manager | |||||||||||
| Mike Wilson | PVC | ||||||||||||
| Megan Sellars | |||||||||||||
| Education | Noeleen Williamson | Faculty Manager | |||||||||||
| Jennifer Windsor | PVC | ||||||||||||
| Engineering | Suzan Hall | Faculty Manager | |||||||||||
| Mike Wilson | PVC | ||||||||||||
| Megan Sellars PVC Comms | Via Dave Harper and Megan Sellers:
| Key stakeholders in Science (from Megan Sellars)
| |||||||||||
| Education | Noeleen Williamson Jennifer Windsor | Faculty Manager PVC |
| ||||||||||
| Engineering | Suzan Hall Mike Wilson Megan Sellars | Faculty Manager PVC Comms | Via Suzan Hall
|