Date

13 Aug 2015

Attendees

Chrissi Dean (Unlicensed)
Sam Motion (Unlicensed)
Paul Seiler (Unlicensed)
Andrew Bredenkamp
Joe Lobotka (Unlicensed)
Anne Nelson (Unlicensed)
Nigel Riley
Jane Young (Unlicensed) (for first point of PM update only)

Discussion items

Item	Who	Notes
General PM update	Chrissi	/wiki/spaces/WT/pages/16646301 Some good suggestions from the team including a subject sort, what future UG students want, dramatisation of an interview etc. Also noted that an update from each team member on what they do (just a couple of minutes each) would be a better way of providing a WIP update Anne suggested some guest speakers (as noted on the agenda page) Jane offered to make biscuits for everyone (not really, just those with birthdays) WIPII Comms update & Deliverables sign off Chrissi noted some developments in the Comms area, but they are still in draft. The deliverables sign off page was mentioned and a couple of points were raised around getting schools to sign off on topic and subject groupings, and whether faculty managers can approve on their behalf. The team were asked to review and feedback any questions. CSP meeting 19/08 The agenda was discussed briefly. Anne/Paul/Sam will update the Topics content strategy to include the URL's approach and let Chrissi know when it is ready to circulate to the group in advance of the meeting Paul noted that the revised subject groups can be circulated with the minutes Chrissi has a meeting with Joe to review the progress with the Topics wireframe on Monday It was suggested Joe present at the sprint review on Friday the topics page Wish list Chrissi shared the wish list following discussion with Joe earlier in the week on places to document ideas This list will be reviewed for 5 minutes each meeting going forward. The whole team are enouraged to use this table, and just add whatever information they can (no need to complete all columns) Anything that is agreed to have merit to discuss with the wider team will go into the backlog and to story time for further discussion There were some comments on whether this was adding an additional layer and why these wouldnt go directly into the backlog. As a result this will be trialled for a couple of weeks and see how it works
Priorities & timeframes	Chrissi	WIPII priorities were reiterated as follows: Topics - 2015 Programmes - 2015 F&S - breakdown tbc Sprint planning - review of high level tasks and sprint priorities The sprint planning page was reviewed with the team, and everyone asked to read and feedback to Chrissi or add to the list directly Chrissi met with Anne and Sam on Wednesday to discuss content plans for sprint 18 Joe confirmed the list actually reflected his work for the next sprint, noting he will be out for 3 days on Squiz training. He was very excited about this Further discussion is required with Paul to plan for next sprint Andrew to feedback from the dev meeting with Nathan yesterday
F&S delivery approach	Paul/Chrissi	Revised delivery approach The page that Paul developed was reviewed and the team were asked to read and feedback. This page documents team thinking, so the team need to ensure this has been reflected accurately. An additional page has been created with table to map out some of the specific implications and high level plans for delivery for content areas. Chrissi will discuss this with Paul. Chrissi suggested taking forward and presenting to PMO next week, or as a minimum provide an update on the current thinking.
Test site in Squiz	Andrew	Andrew presented the test site and its reiterated its purpose. The link is http://cms.victoria.ac.nz/testing/wipii/fcam2 and feedback is welcome to Andrew.
Other		Anne raised following discussion with web content staff, the ownership of Topics was discussed and felt to be something Marketing should consider ownership of. Paul added that this could help with topics crossing over faculties and schools, and with the focus of a topic to be more marketing focussed (note British spelling not U.S.!).

Action items

Chrissi Dean (Unlicensed) to set up brief meeting to nail Marketing meeting agenda 16 Aug 2015
EVERYONE asked to review and send questions on the WIP II Deliverables sign off page 18 Aug 2015
Anne Nelson (Unlicensed) to let Chrissi know when the topic content strategy is ready for circulation 14 Aug 2015
Joe Lobotka (Unlicensed) to prepare to present the topic wireframe at the review meeting 14 Aug 2015
EVERYONE to review the WIP II Wishlist 18 Aug 2015
Chrissi Dean (Unlicensed) to meet with Paul Seiler (Unlicensed) to plan for sprint 18 13 Aug 2015
Andrew Bredenkamp to feed back on any tasks planned for sprint 18 in light of meeting with Nathan 14 Aug 2015 (first thing please Andrew)
Chrissi Dean (Unlicensed) to feedback F&S approach progress to PMO 18 Aug 2015